The information here is designed help you find everything you need to enjoy either riding or organising a time trial. If you cannot find what you need then the CTT main website has more detailed information
Contacts
District Committee
District Secretary
Timekeepers
Assistant timekeepers
Handicappers
Course measurers
Police contacts
Affiliation Form in pdf or Word - please complete one of these when renewing your affiliation too.
Levies. The current Open Event levy is £2.00 per rider. The current club event levy is £2 per rider.
Information for Club Event Organisers

The basic requirements for organising a Club event are
1 It must have been approved by the West DC
2 It must be on an approved course and run in accordance with the current risk assesment.
3 Riders can turn up on the day without pre-entering.

More...

Information for Open Event Organisers

The basic requirements for organising a Club event are
1 It must have been approved by the West DC
2 It must be on an approved course and run in accordance with the current risk assesment.
3 Riders must pre-enter on an official entry form
4 The field must be set out in the prescibed manner
5 Official Start Sheets and Results must be sent out to all entrants.

More...

Entry Forms

Open Event Entry Form
Parental Consent Form (for riders under the age of 18)
National Championship Entry Form
Organisers Forms
Police Notification Form

Risk Assessments (click on any of the links below to download a pdf version of the current RA)

U4 A419-Blunsdon-Commonhead r-a-b
U7B A38-Newport Towers-Slimbridge
U14 B4060-Stinchcombe-Wotton u Edge-A4135-Eastington-A38-Berkeley Road
U14 2 Wotton-under-Edge, Dursley, Eastington, Dudbridge
U18C A38 Milbury Heath-Wanswell-B4066 Berkeley-A38-Slimbridge-Falfield
U21-10 A371/ A38 Lower Weare-Brent Knoll-Lower Weare
U21-25 A38 Brent Knoll-Highbridge-Bridgwater
U21-50 A38 Brent Knoll-Highbridge-Bridgwater-Burnham-Brent Knoll (repeat)
U27 A39-Glastonbury-Polsham-Wells
U30-10 A303 Podimore-Tintinhull
U30-25 A303 Podimore-A3088 Alvington-A303 South Petherton-Podimore
U32R B3092 Maiden Bradley-Mere-the Deverills-Maiden Bradley (circuit)
U40 Lyneham-Wootton Bassett-Dauntsey (circuit)
U46a Spine Road-Marston Meysey-A419 Cricklade-Burford r-a-b-Spine Road
U46b Spine Road – Daglingworth
U46/50 Spine Road-Marston Meysey-A419 Cricklade-Burford r-a-b-Cirencester-Airfield r-a-b-A419 (repeat)
U46/100 Spine Road-Marston Meysey-A419 Cricklade-Burford r-a-b-Cirencester-Airfield r-a-b-A419 (repeat)
U47 Spine Road-Cricklade
U47R Cricklade-Spine Road
U48 Spine Road –Marston Meysey (repeat)
U59 Alton Priors-Beckhampton-Calne (circuit)
U72 Maisemore-Ledbury
U74 Temple Guiting-B4068-Stow-Swell-B4077
U83 Sutton Benger-Lyneham-Wooton-Basset-Brinkworth - Malmsbury-A41
U87 Startley-Malmsbury-Brinkworth-Minety
U89 Lyneham, Wootton Bassett, Dauntsey, Lyneham, Hilmarton, Bushton
U95 Lechlade-Burford
U101 A417-Pendock-Camers Green-B4208-Cobbs Cross
U109/25 Didmarton A433-A46-A433 (repeat circuit)
U109/50 Didmarton A433-A46-A433 (repeat circuit)
U303 Bruton-B3081-Bourton-Zeals-Kilmington-N. Brewham Circuit
U360 A360 Warminster
U364 A361-A362-Picket Post r-a-b
U369 B3092-A631 Frome by-pass
U369B B3092-A631 Frome by-pass
U370 B3092-A631 Frome by-pass
U372 A361 Frome by pass (Pylon-Blatchbridge r-a-b’s)
U601 Tormarton-A420-B3049-Acton Turville (circuit)
U703A Cheltenham 25
U707 Ashchurch – Evesham – Bishops Cleeve - Ashchurch
UH20 Mendips-West Close Hill
UH26 Burrington Combe
UH80 Bowden Hill
UH90 Hinton Hill-Pucklechurch

 

On the Day Risk Assessment FormGuidance Notes
Signing On Sheets (Open Events)
Signing On Sheets (Club Events)
Accident Report Form
Field Placement Guide
Traffic Counts
Reserve Rider Guide
Club Event Levy Form
Open Event Application Form
Come and Try It Events Guide
The West District
The extent of the West District is shown on the map below and is defined specifically as:

Those parts of North and South Somerset, Wiltshire, North and South Gloucestershire, Dorset and Oxfordshire Bounded by: On the North The A438 From Ledbury to Tewksbury, A46, B4077 to Stow-in-the-Wold, A436 and A44 to Chipping Norton. On the East by the A361 to Burford, A40, B4020, B4474, B4020, A4095 to Faringdon, A420, A419 to Junction 15 (M4) at Swindon, A346 to Marlborough and the A345 to Salisbury. On the South by the A36 from Salisbury to Wilton, the A30 via Shaftesbury, Sherborne, Yeovil, Crewkerne and Chard to the Somerset/Devon boundary and northwestwards to the Bristol Channel. On the West by the A466 from the old Severn Bridge to Monmouth and A40, A449 to Ledbury.

 

 

Below is a guide to what is involved with organising each type of event and a schedule for how and when things need to be done, they are designed to allow events to run smoothly, and are not a daunting as they might first appear.
If you are interested in organising an event and would like some more advice then feel free to contact any of the Committee members or often you will find your club has someone that has done it in the past and has good local knowlledge too.

Information for Club Event Organisers
October/November Decide what events your club wants to run the following year, when they want to run them and on which course
December Apply to the Club Events Secretary for permission to run the events
At least 28 days before the first event. Complete and send a Notice of Time Trial Form (Police Notification) to each Constabulary that your events pass through. Send a copy to the Club Events Secretary at the same time.
Failure to send these forms in time enables the police to refuse permission for the event.
  Risk assessment. Obtain an up to date risk assesment for each course you are using from the RA Secretary. This will show you where you need to place signs and any restrictions on the use of the course.
Prior to the Event

Signs. Ensure the signs are correctly positioned.

  Risk Assessment. If you spot any new hazards make a note of them on the On the Day Risk Assessment form and what action, if any, you took. Complete the On the Day Risk Assessment form. (This need only be returned if an additional hazrd was noted). Save the form.
  Riders must complete the signing on sheet.
  Riders not from your club. Riders must be a member of another club affiliated to the CTT, unless the event has been officially designated as a Come and Try It event. For those riders you must have a record of their name and address and an emergency contact.
During the event Riders must have a 20 x 20cm flourescent number pinned on their back.
  Juniors must wear a Hard shell helmet
  Other riders are advised to waer a Hard Shell helmet, but it is not mandatory.
 

If a problem occurs during an event, the Organiser is responsible for taking whatever action they deem appropriate to ensure the riders safety. Delay, cancel or put out additional signs or marshals

  If an accident occurs firstly ensure the safety of other riders.
An accident report form must be completed and sent to the District Secretary as soon as possible.
After the event Notify the riders of their times. For any doing personal bests they will need to know the course number and the winners time should they wish to compete in an open event.
  Payment of levies. The levy is 200p per rider in each event. Ensure that your records of riders is kept up to date and send the total levy to the treasurer very shortly after your last event.
Information for Open Event Organisers
August Decide what events your club wants to run the following year, when they want to run them and on which course, note any special conditions (limited field, priority to women or Juniors, a fastest limit, etc). Nominate an organiser.
1st September Apply to the Open Events Secretary for permission to run the event(s)
Late September Attend the District date fixing meeting
At least 28 days before the first event. Appoint your helpers, including the timekeepers and your Headquarters, don't forget the catering too.
Complete and send a Notice of Time Trial Form (Police Notification) to each Constabulary that your events pass through. Send a copy to the Open Events at the same time.
Failure to send these forms in time enables the police to refuse permission for the event.
 

Risk assessment. Obtain an up to date risk assesment for the course you are using from the RA Secretary. This will show you where you need to place signs and marshals and it will detail any restrictions on the use of the course. Check the course against the risk assessment. Note any chandes or additional hazards that may require additional safety measures.

As entries arrive

Collect your entries in a safe place.
Check they are on the current issue form.
Check they are completed correctly, signed and the rider is a member of an affiliated Club.
Return, or contact any rider that has sent an incomplete form.
Juniors must have sent in a signed Parental Consent form too.
Ideally start to prepare your entry list as the forms come in. As soon as you reach the limit of your field you must start to return the entries for riders that will not get a ride. Places are allocated to the fastest riders unless there has been a special condition declared in advance.

Closing Date

Select your final field and return any entries that have not qualified
Prepare your start sheet.
The Start sheet must contain the following information:

Promoted for and on behalf of Cycling Time Trials under their Rules and Regulations

It is also recommended that you include:

In the interests of your own safety Cycling Time Trials and the event promoters strongly advise you to wear a Hard Shell Helmet that meets the internationally accepted safety standard.

It should also include the riders number, his name, club and start time. Details of the HQ, how long it takes to get to the start and a safe route to and from the start/finish. Names of the time keepers Course details. The timekeepers names. Prize list, including how the prize money will be presented, and organisers contact details. Any safety notes from the RA or other safety measures you wish to draw to the riders attention.

 

At least 5 days before event

Send out your Start Sheets. Don't forget the time keepers, marshals and District Secretary and Treasurer. Send the Levy, currently £2 per rider, with the Treasurers copy
Prepare the signing on sheet.

Ensure you know the precise start and finish.

At least two days before the event

Check availabilty of marshal, helpers and HQ.
Check you have a full set of race numbers, with pins.
Prepare results board.
Prepare prize money (unless being sent out with results).
Check you have all the signs required, including the finish board or flag.

On the day

Check the Risk Assessment and complete the On the Day Assessment Form, this can be done as you are setting up the signs. Note any new hazards and draw them to the riders attention at the sign on area.

At the HQ check arrival of all officials and ensure the marshal have jackets and flags and know where they are stationed.

Allocate an area for the riders to sign on and have the numbers ready.
Riders must sign on and should only get their number once they have done so. If you have any outstanding problems with entries, put the riders number to one side and only issue it when the problem has bee resolved.

As close to the start as is practical make a final check of the course.

Check the finish area, arrange how the finish times are to be relayed to the HQ, mobile phones are the easiest option.

Check that all riders that started the event are accounted for, either with a completion time or a DNF.

Phone or e-mail the results to the press.

Refer any complaints, or any accident reports, to the District Secretary.

Within 28 days of the event

Prepare and despatch a results sheet to all the riders, checking the times against the timekeepers list. Include a copy to the officials and the District Secretary.
If prizes were not presented at the event include them with the results sheet.
If you didn't send the levy with the start sheet, do it now.

Return the On the Day risk Assessment form to RA Secretary.

Finally

Relax. Enjoy the thought that you have put on a good event and a lot of riders have had a good day thanks to you and your team.
Contacts
Full details of all the open events in the UK can be found in the CTT Handbook, together with lots more information. Copies can be purchased from CTT.